Research Support and Valorization consists of the Research Support Office (RSO) and startup helpdesk The Gate. RSO supports and unburdens researchers with obtaining external funding for their research and developing project proposals. At The Gate, business developers and IP-experts offer support in translating research results into successful innovations and new companies.
Introduction
Are you passionate about supporting innovation through intellectual property (IP) management? Do you enjoy organizing and optimizing administrative processes, and want to contribute to a dynamic environment that empowers researchers and start-ups to make societal impact? The Gate is looking for a part-time IP Administrator / Paralegal to join our IP Team. (On-site in Eindhoven, Netherlands | ⏱ 24 hours per week).
About The Gate:
The Gate is the technology transfer office of the Technical University of Eindhoven (TU/e) and a platform for tech start-ups from the Brainport region in the early stage of their existence. We provide both physical and digital support to new entrepreneurs, helping them take off successfully. IP experts of The Gate offer independent advice and manage the IP portfolio of the TU/e, all with the shared goal of creating real-world impact from academic knowledge.
Why join us?
To become part of a fun, dynamic team that values your contributions and encourages authenticity. Further, the TU/e offers a vibrant, intellectually stimulating environment with many opportunities to learn and make a difference.
Job Description
As an IP Administrator / Paralegal, you will support the IP Team of The Gate in the establishment and administration of various forms of IP, mainly patents. Your responsibilities will include:
- Assisting IP managers in developing, refining, and administering IP-related processes and documentation.
- Maintaining accurate records of the TU/e IP portfolio and related IP contracts.
- Entering, arranging, and managing documentation and other data in our IP management system, and helping ensure deadlines are tracked and met.
- Filing (under the supervision of a patent attorney) documents, such as patent applications, along with other IP administrative tasks, in the European and US patent offices, and making arrangements to pay renewal/maintenance fees.
- Gathering and organizing IP-related data for internal reporting.
- Coordinating administrative matters with external IP service providers, for example, to ensure smooth and efficient communication and invoicing processes.
Job Requirements
We are seeking an enthusiastic, helpful, flexible, and proactive professional who is detail-oriented, has affinity with processes, and is keen on proper documentation.
Requirements:
- 3+ years of experience in a legal or IP-focused administrative or paralegal role.
- Ability to learn quickly and grasp complex concepts.
- Strong inter-personal skills to effectively engage with a wide range of stakeholders - from TU/e students and academics to commercial partners.
- Excellent organizational and time management skills to keep track of and effectively prioritize parallel processes.
- Tech-savvy and comfortable working with digital tools.
- Fluent in English; fluency in Dutch is a plus.
Conditions of employment
We offer a position for 0,6 FTE. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:
- A monthly salary of minimum € 2.899,- to maximum € 3.809,- for full-time employment, depending on your knowledge and experience (scale 7 collective labour agreement for Dutch Universities).
- In addition to vacation pay, a structural end-of-year bonus of 8.3%.
- A favourable arrangement for more holidays or a sabbatical.
- A selection model for additional fringe benefits.
- Working hours in consultation for an optimal work-life balance.
- Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
- Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
- A generous employer contribution to the favourable ABP pension plan.
Here you can discover even more information about our conditions of employment. Build on your career at TU/e!
More information
Do you recognize yourself in this profile and would you like to have more information about the position, please contact Anna Wetzels ([email protected]).
For questions about the application process or the conditions of employment, please contact with colleagues of HR Services ([email protected] or +31 40 247 2421).
Are you inspired and would like to know more about working at TU/e? Please visit our career page.
Application
If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications.
Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.
We look forward to receiving your application!
Eindhoven University of Technology is a leading international university that educates engineers of the future and pushes the boundaries of science and technology for a better world. An international community of close to 7,000 employees and 13,000 students work and study on the vibrant and inspiring campus.
Type of employment: Unknown
Salary: Scale 7
Number of positions: 1
City: Eindhoven
County: Noord-Brabant
Country: Netherlands
Reference number: 2025/263
Published: 2025-06-12
Last application date: 2025-07-07
